The Process of Making Forms Fillable with theTraditional Method



1. All Possible Steps to Make Forms Fillable

What are all possible steps to make forms fillable by traditional field-by-field method used by government agencies?

What does Step 2 include?

What does Step 2A include? To create and type:

What does Step 2B include? To create and type:

What does Step 2C include? To select:

What does Step 2D include? To check:

2. Steps that Usually Can Be Avoided for Most Fields

Are there any field properties that are usually repeated from field to field? Yes.

Which properties? All field properties to select and all field properties to check.

Are those field properties usually set automatically when fields are created? Yes.

Does this mean that Step 2C and Step 2D can usually be avoided for most fields? Yes.

3. Steps that Can Never Be Avoided

Are there steps that can never be avoided? Yes.

Which steps?

4. Steps that Can Be Performed Only Field-by-Field

Are there steps that can be performed only field-by-field? Yes.

Which steps?

5. Steps that Can Be Performed on a Set of Fields

Are there steps that can be performed on a set of fields (line by line, column by column)? Yes.

Which steps? Step 5. To align the fields

6. Step that Is Always Done Manually By Government Agencies But Can Be Done Automatically

Is there a step that is always done manually by government agencies but can be done automatically? Yes.

Which step? Step 2A. To create and type field names.

Is the automatic process faster? Yes.

How much faster? About 20 times faster.

Is there another step that is always done manually but can be done automatically? No. To the best of our knowledge.

7. Step that Is Often Done Manually By Government Agencies But Can Be Done Automatically

Is there a step that is often done manually by government agencies but can be done automatically? Yes.

Which step? Step 2D. To check 'do not scroll' property.

Is the automatic process faster? Yes.

How much faster? About 100 times faster.

Is there another step that is often done manually but can be done automatically? No. To the best of our knowledge.

8. Step that is Sometimes Done Manually by Government Agencies but Can Be Done Automatically

Are there steps that are sometimes done manually by government agencies but can be done automatically? Yes.

Which steps? Step 2. To add the same field property to a set of fields.

Is the automatic process faster? Yes.

How much faster? Depends on the property and the number of fields.

9. The Average Time To Make A Form Fillable By Methods Used By Government Agencies (The automatic Processes Are Not Involved)

What is the average number of fields in a form? 100.

What is the average total time to make a form fillable (by methods used by government agencies) with respect to breaks (telephone, coffee, smoking, lunch, etc.)? About one working day of one government employee.

What is the average total time to make 1,589 forms of the U.S. Department of Army fillable (by methods used by government agencies)? A team of six government employees (plus supervisor) must work for about a year.

10. The Average Time to Make a Form Fillable by Methods Used by Government Agencies (if the Automatic Processes were Involved)

What is the average total time to make a form fillable (by methods used by government agencies, if the automatic processes were involved when possible) with respect to breaks (telephone, coffee, smoking, lunch, etc.)? About a half of a working day of one government employee.

What is the average total time to make 1,589 forms of the U.S. Department of Army fillable (by methods used by government agencies, if the automatic processes were involved when possible)? A team of six government employees (plus supervisor) must work for about six months.

11. The Average Time Errors

Is it possible that the average working time is in fact much longer? Yes.

Why? People are not robots. They usually are unable to work all the day, all the year with the same productivity.

Is it possible that the average working time is in fact shorter? Yes.

Why? Usually, the lower the quality -- the faster the work.

What does the low quality usually mean?

12. Possibility to Make All Government Forms Fillable by the Methods Used by Government Agencies

Is it sometimes faster to publish a new version of form than to make the old version fillable? Yes.

Is it the reason why government agencies sometimes offer two version of the same form: old version (fillable), new version (nonfillable)? Yes.

Does this mean that it is practically impossible to make all government forms fillable by the methods used by government agencies (even if the automatic processes were involved when possible)? Correct.

13. The ITAOP Method

Is there a solution? Yes.

What is the solution? To use a method other than field-by-field.

What is the name of the method? ITAOP (Insert Text Anywhere on Page).

14. The Average Time to Make a Form Fillable by ITAOP Method

How long can it take to make 1,589 forms of the U.S. Department of Army fillable by ITAOP method? About a hour (one person involved).

That is all? That is all.

Does this mean a hour instead of a year, one person instead of seven people? Yes.



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